Category Archives: Organization

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For weeks, I had been counting down the days and hours to my trip down the QEW in my black Yaris, to Niagara-on-the-Lake, mounting over Lake Ontario on the Skyway bridge thankful the winds weren’t threatening and the bridge was open. I passed the usual industrial parks on my right and the Stoney Creek Furniture warehouse from where I dream to one day afford a couch. Eventually, the stores changed and I saw Magnotta Winery and signs for Niagara wine tours. I turned onto highway 55, past Trius Winery, Pillitteri Estates, Stratus Vineyard. Oh yes. I was close and I knew a glass RELAX Riesling awaited me. I envisioned the blue bottle catching the sun from the window and my shoulders relaxed. I looked at my computer bag on the passenger seat. The first printed shitty first draft of my play slept there. She’d been beckoning me to get out and run amok with her – soon, my sweet. Very soon. And then I pictured the two smart, fun women and cheerleaders I was about to spend my long weekend with, who I’m sure already had a glass in their hands. I grinned. Life was as it should be. I was ready to let go of the usual daily stuff and dive into another writing retreat. We’ve got a number under our belt now and the system is honed. I knew a great, productive weekend awaited.

So let me give you a guide to a great retreat and share some key principles we live by:

1. Start with good snacks, food and drink. This one has never been a problem for the Restless Writers. We usually have a signature cocktail each retreat, WAAAY too many Pringles and a fridge that is still too packed by the last day. We’re slowly learning realistic quantities of food to bring, but at least we know we’ll be well fed. We are also budget and time conscious. So we share meal prep (each taking charge of one) and rarely go out because it’s expensive and takes away valuable writing time. Go with what works for you, but whether you go Skip the Dishes, potluck, or venture out for meals, plan it ahead of time, so you’re all on board.
2. Bring your comfies. This means moccasins for me, fuzzy slippers for Sharon, an electric blanket for Beckie, and Prosecco for Maria – for that girl, comfort is defined by a glass of the bubbly in her hands, no matter the hour! Ego is left at the door for RW and you’ll find no fashion shows at our retreats.
3. Have a kick off and write down your goals. We like starting our retreats by having an activity to shift our minds into creative mode. Keep it simple and consider a writing exercise or guided meditation, or something to open your mind and help release fears and blockages. We also always discuss and write down our goals for the weekend. It forces us to focus in and remember this isn’t just a girls’ weekend away. We’ve got work to do and we’re here to help each other get there. Writing it down makes us accountable to each other.
4. Have your materials ready.  Bring your favourite pen, lap desks, sticky notes, markers, cue cards, extension cords, earphones, whatever you need to be productive. For us, these are precious weekends, so we don’t want to waste them not having what we need to get busy.
5. Don’t over plan or over schedule. We’ve sometimes done this in the past: had a strict agenda detailing every hour, invited a yoga instructor to run a class for us, booked a few wine tours. We’ve relaxed a lot over the years and try and let each retreat flow as it needs to, which leads me to…
6. Respect each other’s needs and be honest. Everyone’s creative process is different, and as a group you need to both recognize that and respect it. At the same time, each person needs to feel safe to be honest with what that means for them. The writing is about you in the end. So speak up for what you need, and give space to others at the same time. As an example, this past retreat, I felt in my zone and was happy in my pajamas indoors all day. Sharon needed to get herself outside and walking. We know we don’t have to do everything as a group. We are our own guides in our work and we appreciate that in each other.
7. Be kind to yourself. The purpose of a retreat is to give you time and space for your writing project. Give yourself the freedom to explore. Let go of judgment. Don’t worry if you’re “doing it right,” nor compare what you’re doing with the others in the group. They’re slogging it out in their own way. And if you don’t meet your goal at the end, consider that maybe you set the wrong goal, or if you’re frustrated, figure out if you spent your time the way you wanted to, or were more focused on mixing drinks for everyone, procrastinating. Either way, take stock and learn from it. It’s all good.
8. Do a postmortem. We’ve gotten better at our retreats because just before we leave, we go for coffee and do a final check in. Did we like where we stayed? Was the space good? Did we like our kick-off meeting exercise? What do we need to bring next time that we forgot? Was the price right and the time of year good? Do we want to have a more formal agenda? Take notes and learn each time how your group ticks.

As I reflect back on our last retreat, I guess the last lesson is: Be ready for anything. I mean anything. Because just when you think you’ve gotten used to being down from the usual four to three because one of you is across the country, that fourth girl just might shock the shit out of you and show up at your doorstep!

You just never know what a retreat will bring. Have fun and happy writing!